37
Executives
4
Departments
01 Operations and Human Resource
Deputy Chief Operating Officer
Responsibilities
- Overseeing the ABYA’s ongoing operations and procedures. The goal of the Deputy COO position is to secure the functionality of ABYA to drive extensive and sustainable growth.
- Assist the COO in overseeing all operation & technology matters
- Take charge of ABYA correspondence to members, executives, and external parties (for example, responding to external enquiries on social media and email.)
- Oversee the performance management procedure that tracks and assesses the organization’s progress toward its objectives.
- Creation and implementation of reporting and measurement systems
- Determine the next level of information technology systems that will support the expansion of certain programs and ABYA as a whole by analyzing the current technology infrastructure.
- Oversee all human resource matters
- Recruitment & onboarding matters of members & executives
- Monitor performance of executives & ExCo
- Introduce a human capital development strategy, and improve all aspects of human resources management, such as hiring, training, and benefits.
- Plan the annual operations in coordination, for example, organise Annual Townhall and EOY with ExCo
- Make a strong daily leadership presence available to all employees. Spread the brand’s message both inside and beyond the company.
- Administrative components, such as grant writing and proposal preparation.
Commitment Period
2 years, at least 3 to 4 hours per week
Human Resource Officer
Responsibilities
- Assist COO in overseeing all human resource matters regarding the organisation
- Recruit, interview, and select potential incoming ABYA members
- Plan and coordinate resources to train and develop ABYA executives
- Create and manage evaluation assessments to keep track of overall performance
- Introduce a human capital development strategy, and improve all aspects of human resources management, such as hiring, training, and benefits.
Commitment Period
At least 2 to 3 hours per week
Community Building Executive
Responsibilities
- Work with Human Resource Officer to plan a community engagement strategy for ABYA’s community
- Implement the engagement strategy to build a robust and engaged community network through various means, such as internal events, social media, and knowledge-sharing of ASEAN-related information
- Act as ABYA’s internal spokesperson with its internal community
Commitment Period
At least 2 to 3 hours per week
Operations Executive
Responsibilities
- Assist the COO and Deputy COO in taking charge of responding to members, executives and external parties’ queries on social media and email
- Tracking performance management procedure to assess the organization’s progress toward its objectives.
- Create and implement reporting and measurement systems
- Work with Data Analysts to determine the next level of information technology systems that will support the expansion of certain programmes and ABYA as a whole by analyzing the current technology infrastructure.
Commitment Period
At least 2 to 3 hours per week
Automation Specialist
Responsibilities
- Identifying patterns and trends in data sets to identify business opportunities
- Supervise data systems and networks
- Propose data systems and networks to organize, store and analyze data
- Safeguard security and confidentiality standards
Commitment Period
Dependable on frequency of events organised. Approximately at least 2 hours per week
Website Manager
Responsibilities
- Oversee the functionality of the website
- Evaluate and manage website performance with metrics
- Facilitate hosting and server management
- Work with Graphic Designer to develop, maintain, and update website content.
Commitment Period
Dependable on frequency of events organised. At least 1 to 2 hours per week
02 Programmes and Events
Chief Programme Officer
Responsibilities
- Be actively involved in and overseeing all programmes from its development to implementation stage
- Manage, mentor & guide team members and ensure that the teams are well-coordinated
- Analyze the effectiveness of the programmes via guiding the developement of the key performance indicators and impact measurements to increase the postive social impacts
- Be innovative and willing to challenge the status quo
Commitment Period
At least 5 hours per week and 1 hour meeting fortnightly
Requirements
- Prior experience in programme execution and demonstrate leadership skills
- Display empathy, curiosity and be adaptable to changes
- Passion for ABYA’s mission and vision to make an impact to the youth
03 Partnership Development
Head of Partnership
Responsibilities
- Oversee the Partnership department and ensure the team members work are on track
- Strategise the partnership roadmap with the Executive Committee
- Identify key opportunties for ABYA and manage stakeholders relations with stakeholders
- Provide guidance and mentorships for junior partnership executives
Commitment Period
At least 2 hours per week
Requirements
- Stakeholder Management
- Leadership Skills
- Strategic Planning
- Mentorship
Partnership Executive
Responsibilities
- Source for potential partners.
- Manage email outreach and conversation with potential partners.
- Meet potential partners either through physical meetups or video calls.
- Prepare content for partnership outreach materials.
Commitment Period
At least 4 hours per week
Requirements
- Strong communication
- Strategic Thinking
04 Marketing
Social Media Manager
Responsibilities
- Manage social media activities on the assigned channels (Meta, LinkedIn, Telegram, etc.)
- Responsible for audience engagement and communication with the community
- Schedule media plans & prepare caption per post to convert and improve interaction
- Work with relevant teams/departments to implement key focuses on timely manner
- Contribute to Marketing activities and ABYA community by proactively propose new ideas, frameworks.
Commitment Period
At least 2-3 hours per week
Web Developer
Responsibilities
- Update the website content on ad hoc basis
- Improve the website design and style
Commitment Period
At least 1-2 hours per week
Requirement
Proficiency with WordPress is preferred
Content Editor
Responsibilities
- Write blog articles / social media content regarding ASEAN and ABYA events
- Vet written blog articles / social media content
- Evaluate written content in monthly discussion meetings and propose improvements
Commitment Period
At least 3-4 hours per week
Requirement
2 – 3 writing samples of any kind on any topic
Outreach Manager
Responsibilities
- Liaise with external organizations regarding Marketing
- Follow up to build sustainable partnership plans on behalf of ABYA Marketing’s interest
- Propose and spearhead various initiatives to increase the reach of Marketing efforts
- Set up structure of work, standard and improve the outreach effectiveness through different activities
Commitment Period
At least 2 hours per week
Outreach Specialist
Responsibilities
- Prepare and conduct research on potential leads/partners to convert
- Support Outreach Manager in contents, materials before partner engagement
- Facilitate the activities with other teams to ensure successful partnership between ABYA and potential partners.
Commitment Period
At least 1-2 hours per week